Committees

Standing Committees

Advisory Committees and Working Groups


STANDING COMMITTEES


EXECUTIVE COMMITTEE

The Executive Committee provides general oversight of the Chicago Collections Consortium Board of Directors. It acts on behalf of and makes decisions for the Board of Directors between Board meetings and shares all of its meeting minutes with the Board of Directors. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Sarah Pritchard, Northwestern University (Chair)
Mary Case
, University of Illinois at Chicago
Jan Chindlund, Columbia College Chicago
Jeanne Long, Chicago Collections Executive Director (ex officio)
Judith Nadler, Emerita, The University of Chicago
David Spadafora, the Newberry Library
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AUDIT AND FINANCE COMMITTEE

The Audit and Finance Committee is concerned with all matters related to budget priorities, allocations, and general financial planning for and auditing of Chicago Collections. The Committee is responsible for preparing and presenting the annual Chicago Collectionsbudget to the Board of Directors for approval. It also audits the Chicago Collections accounts annually and reports the results of the audit to the Board of Directors and general membership. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Mary Case, University of Illinois at Chicago (Chair)
Jan Chindlund, Columbia College Chicago
Sarah Pritchard, Northwestern University
David Spadafora, The Newberry Library
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NOMINATING AND GOVERNANCE COMMITTEE

The Nominating and Governance Committee nominates members for the Board of Directors and studies, reports on, and makes recommendations to the Board of Directors on all matters pertaining to organization governance. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Brenda Johnson, University of Chicago (Chair)
Sharon Bostick, Illinois Institute of Technology
Linda Naru, University of Illinois at Chicago
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ADVISORY COMMITTEES AND WORKING GROUPS


COMMUNICATIONS COMMITTEE (NEW)

Externally, the Communications Committee is responsible for communicating the vision, mission, goals, and current activities of Chicago Collections by reporting and promoting consortium news, resources, programs, events, and recognitions using the Chicago Collections  newsletter, website, and social media accounts. The Communications Committee is responsible for collaborating with other Chicago Collections committees, the Board of Directors, and the Executive Director, to promote greater awareness of the work of the consortium to all of our audiences through placement of relevant stories and announcements in local and national media.

Internally, the Communications Committee is responsible for assessing the state of internal communications at Chicago Collections. Collaborating with the Executive Director and Portal Manager, the committee will develop strategies and approaches to improve communications where gaps and issues are identified. The group will help make certain that individuals and groups in the Chicago Collections community feel represented and informed about consortium matters relevant to their roles, needs, and interests.

Jeanne Long, Chicago Collections (Co-Chair)
Scott Walter
, DePaul University (Co-Chair)
Lauren McKeen, Northwestern University
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CONTENT COMMITTEE

The Content Committee builds upon the work of the Collections Work Group. It recommends the scope and format of collections to be included in the portal initially and over time; develops and maintains a subject heading list; identifies gaps in portal collections; facilitates cooperative collection development among member institutions and explores expansion of member and contributing institutions; recommends expansion of the types of materials to be included in the portal; monitors and consults with member institutions regarding their portal content; provides guidance on appropriateness of individual collections to be added; and monitors and assesses portal use by soliciting member feedback. The Committee also identifies, recommends, and conducts other programming focused on collections, including physical and virtual exhibits and related projects. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Peggy Glowacki, University of Illinois at Chicago (Co-Chair)
Glenn Humphreys, Chicago Public Library (Co-Chair)
John Bannon, The Chicago Academy of Science/Peggy Notebaert Nature Museum
Martha Briggs
, The Newberry Library
Benn Joseph, Northwestern University
Kevin Leonard, Northwestern University
Harriet Lightman, Northwestern University
Heidi Marshall, Columbia College Chicago
Dan Meyer, The University of Chicago
Laura Mills, Roosevelt University
Judith Nadler, Emerita, The University of Chicago
Gretchen Neidhardt, Chicago History Museum
Jamie Nelson, DePaul University
Ralph PughIllinois Institute of Technology
Dawn Roberts, The Chicago Academy of Science/Peggy Notebaert Nature Museum
Johanna Russ, Chicago Public Library
Kathy Young, Loyola University Chicago
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COOPERATIVE REFERENCE NETWORK

The Cooperative Reference Network works to advance access, knowledge, and use of collections held at Chicago Collections’ member institutions. Participants include Generalist Reference Librarians and Subject Specialist Librarians from member institutions. Activities include:

    • Providing reference services for information requests received via EXPLORE Chicago Collections.
    • Providing help with using archives and guides.
    •  Advising on strategies to help improve the user experience with EXPLORE Chicago Collections.
    • Advising the organization on reference platform development and its usage, and creates tools necessary to maximize the organization’s impact.
    • Identifying contacts at all member institutions to assist with coordination of workflow and outreach.
    • Annually reviewing guidelines for service and provides internal trainings for network participants.
    • Collaborating with other working groups on organization priorities and initiatives.  

Sean Elliot, Chicago Public Library (co-Chair) 
Ellen Keith
, Chicago History Museum (co-Chair)
Annie Armstrong, University of Illinois at Chicago
Ellen Bryan, University of Chicago
Alexis Burson, DePaul University
Jo Ellen Dickie, The Newberry Library
Val Harris, University of Illinois at Chicago
Geoff Morse, Northwestern University
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DEVELOPMENT COMMITTEE

The Development Committee develops strategies and tactics to generate the required funding to sustain Chicago Collections. It closely follows the work of the Board of Directors and other committees to find activities that present opportunities for funding; identifies, researches, and evaluates potential funding agencies and other revenue streams; and assists in drafting grant proposals and other fundraising materials. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Sharon Bostick, Illinois Institute of Technology (Chair)
Jeanne Long, Chicago Collections Consortium 
Elisabeth Long, The University of Chicago
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DISCOVERY SYSTEMS COMMITTEE

The Discovery Systems Committee evaluates, proposes and develops discovery systems and their component technologies for use by Chicago Collections and its member organizations.  These systems include (but are not limited to) the Explore Chicago Collections research portal.  The Committee works closely with the Content Committee, the Development Committee, the Chicago Collections Board and others to evaluate existing systems, define requirements and workflows, review and evaluate technology options, propose innovative and effective solutions and contribute to grant proposals.  The committee membership represents a range of skill sets and expertise including digital systems, computer science, archival management and description, user assessment, and public service.  The committee works to ensure that Chicago Collections discovery systems are intuitive, user-friendly and inspiring to users, and that staff at member organizations have the support needed to contribute to those systems. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Kate Flynn, Chicago Collections Portal Manager (Co-Chair)
Tracy Seneca, University of Illinois at Chicago (Co-Chair)
Charles Blair
, The University of Chicago (Technical Advisor)
Allan Berry, University of Illinois at Chicago
Chris Day, School of the Art Institute of Chicago
Benn Joseph, Northwestern University
Gretchen Neidhardt, Chicago History Museum
Nathaniel Parks, The Art Institute of Chicago
Rachel Shaevel, Chicago Public Library
Adam Strohm, Illinois Institute of Technology
Jen Wolfe, The Newberry Library
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MEMBERSHIP COMMITTEE

Building on the work and recommendations of the Organization & Governance Work Group, the Membership Committee identifies potential members for Chicago Collections and recommends policies to the Board of Directors relating to membership. This includes: criteria for full and affiliate members; responsibilities of full and affiliate members; membership dues structures; and other membership concerns as needed. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Jan Chindlund, Columbia College Chicago (co-Chair)
Reneé Saito, Alliance Française de Chicago (co-Chair)
Martha Briggs, The Newberry Library
Harriet Lightman,
Northwestern University
Carla Owens,
Chicago Zoological Society's Brookfield Zoo
Leora Siegel, Chicago Botanic Garden
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PROGRAMMING COMMITTEE

The Programming Committee is responsible for long-range planning and general oversight of Chicago Collections public programming and services. It identifies, develops, recommends, and supports implementation of activities such as virtual and physical exhibitions, seminars, workshops, and the development of other educational programs and resources that build upon Explore Chicago Collections, highlight member collections, and further facilitate the discovery of Chicago’s history and culture. The committee consists of such persons as the Board of Directors designates and may or may not have directors as members. It does not act on behalf of the organization or bind it to any actions but makes recommendations to the Board of Directors or to the Executive Committee. Officially established during summer 2014, the first objective of this group is to determine a plan for Chicago Collections' first exhibition.

Devin Savage, Illinois Institute of Technology (co-Chair)
Scott Walter
, DePaul University (co-Chair)
David Bates, Teaching with Primary Sources
Kate Flynn, Chicago Collections Portal Manager
Jason Nargis, Northwestern University
Johanna Russ, Chicago Public Library
Alice Schreyer, The Newberry Library
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CONTROLLED VOCABULARY TASK FORCE

The controlled vocabularies are an essential part of the portal. They will be part of how end-users discover content through the public interface and how archivists, librarians, and other library staff organize content through the portal administrative tool. This task force is working to integrate perspectives from a number of different areas including archives, cataloging, public access and services, and user experience to support the creation and maintenance of controlled vocabularies.

Kate Flynn, Chicago Collections (Chair)
Maryam Fakouri, Columbia College Chicago
Ashley Howdeshell Loyola University
Margaret Heller, Loyola University
Megan Keller Young, University of Illinois at Chicago
Tami Leudtke, DePaul University
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DIGITAL EXHIBITS TASK FORCE

Chicago Collections is convening a Digital Exhibits Task Force to set up and create workflows for a test digital exhibit that can be translated into future digital exhibits. The work of the Digital Exhibit Task Force will be divided into parallel paths focused on Technical and Content development with initial responsibilities as follows:

1) Technical

    • Testing digital exhibit software to ensure they meet requirements.
    • Configuring and installing exhibit software.
    • Loading content and metadata into software.
    • Configuring tools to nominate items.

2) Content

    • Doing an analysis of content in EXPLORE to determine a theme and/or work with an exhibit curator to determine a theme.
    • Identifying and reaching out to potential content contributors.
    • Identifying potential content.
    • Creating exhibit narrative and copy.

In addition, these groups will have several shared responsibilities including:

    • Workflow design and refinement.
    • Designing the look and feel of the digital exhibit.

These groups will be managed by three coordinators who will be responsible for ensuring the digital exhibit building and development runs smoothly. They will ensure both groups are aware of the work the other is doing and will share any questions or concerns that arise. The technical and content groups will be comprised of members of the Discovery Systems and Content Committees and may also include people who do not currently belong to either committee.

Kate Flynn, Chicago Collections (co-Coordinator)
Gretchen Neidhardt, Chicago History Museum (co-Coordinator)
Rachel Shaevel , Chicago Public Library (co-Coordinator)
Chris Day, School of the Art Institute of Chicago
Greer Martin, Illinois Institute of Technology
Andrew Rea , DePaul University
Dominic Rossetti , Columbia College Chicago

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LIBGUIDES TASK FORCE

Chicago Collections is convening a task force to develop a model for subject guides that will promote the use of the EXPLORE Chicago Collections portal, and related library collections and services, especially as part of teaching and learning. One notable audience the subject guides will seek to reach will be elementary, middle school, and high school students. This is in addition to scholars, community researchers, and undergraduate and graduate students. We are now hoping to develop topical subject guides to popular topics in the study of Chicago, e.g., "The Chicago World's Fairs," "Chicago Architecture," or "Jane Addams and Hull House," by using the LibGuides platform previously employed to develop instructions for the use of the portal.

Many of our institutions already have subject guides that cover some aspect of these topics from the perspective of our own collections, and we would like to use our collective expertise to bring that instructional approach to the broader "discovery" environment available in EXPLORE.

The members of this task force will create content that helps students, including K-12 students, undergraduate and graduate students, and lifelong learners, to make use of the collections and services available at member institutions. They will also provide materials for instructors to allow them to integrate material into their teaching. The main responsibilities of this task force will include:

    • Doing a gap analysis to determine what type of Chicago related guides member institutions already have and what content these contain.
    • Setting up a styleguide for the look and feel of guides.
    • Creating between one and five at test cases, with the topics for these "pilot" guides to be chosen by task force members.
    • Preparing a report and documentation on how to move forward with guides in future after the Task Force has disbanded.

This task force will include one member representative each from the Content, Cooperative Reference, Discovery Systems and Programming committees. There will also be a few spaces open on this task force for participants who have no current ties to any Chicago Collections committee but are interested in working on this project.

Megan Keller Young, University of Illinois at Chicago (co-chair)
Ikumi Crocoll, The Newberry Library (co-chair)
Terri Artemchick, Loyola University
Kate Flynn, Chicago Collections
Val Harris
, University of Illinois at Chicago
Yvonne Spura, Northwestern University
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USER ASSESSMENT COMMITTEE

This new task force is engaged in an in-depth user assessment of Explore Chicago Collections, making sure it works as our user communities expect it to, and learning more about user expectations. The initial goals of the Assessment Task Force are to: Analyze existing usage data on Explore Chicago Collections; create tools and templates for user assessment to be used either by the Assessment Task Force or by member institutions; carry out user assessment sessions; make recommendations on areas to improve Explore Chicago Collections; and make recommendations on new features to be added to Explore Chicago Collections.

Elizabeth Edwards, The University of Chicago
Kate Flynn, Chicago Collections
Catherine Grandgeorge, Newberry Library
Jason Kruse, Northwestern University
Christine McClure, DePaul University
Ashley McMullin, DePaul University
Laurie Lee Moses, Center for Black Music Research at Columbia College Chicago