Committees

Standing Committees

Advisory Committees and Working Groups


STANDING COMMITTEES


EXECUTIVE COMMITTEE

The Executive Committee provides general oversight of the Chicago Collections Consortium Board of Directors. It acts on behalf of and makes decisions for the Board of Directors between Board meetings and shares all of its meeting minutes with the Board of Directors. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Sarah Pritchard, Northwestern University (Chair)
Sharon Bostick
Michelle Frisque, Chicago Public Library
Doug Litts, The Art Institute of Chicago
Jeanne Long, Chicago Collections Executive Director (ex officio)
Ellen Keith, Chicago History Museum
David Spadafora, the Newberry Library

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AUDIT AND FINANCE COMMITTEE

The Audit and Finance Committee is concerned with all matters related to budget priorities, allocations, and general financial planning for and auditing of Chicago Collections. The Committee is responsible for preparing and presenting the annual Chicago Collections budget to the Board of Directors for approval. It also audits the Chicago Collections accounts annually and reports the results of the audit to the Board of Directors and general membership. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Mary Case, University of Illinois at Chicago (Chair)
Sharon Bostick
Sarah Pritchard, Northwestern University
David Spadafora, The Newberry Library

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NOMINATING AND GOVERNANCE COMMITTEE

The Nominating and Governance Committee nominates members for the Board of Directors and studies, reports on, and makes recommendations to the Board of Directors on all matters pertaining to organization governance. The Committee shall have and exercise the authority of the Board of Directors in the management of the corporation and will consist of two or more directors and such other persons as the Board of Directors designates, provided that a majority of the committee’s membership are directors.

Brenda Johnson, University of Chicago (Co-Chair)
Sharon Bostick
Linda Naru, University of Illinois at Chicago
Marianne Ryan, Loyola University Chicago (Co-Chair)

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ADVISORY COMMITTEES AND WORKING GROUPS


COMMUNICATIONS COMMITTEE

Externally, the Communications Committee is responsible for communicating the vision, mission, goals, and current activities of Chicago Collections by reporting and promoting consortium news, resources, programs, events, and recognitions using the Chicago Collections newsletter, website, and social media accounts. The Communications Committee is responsible for collaborating with other Chicago Collections committees, the Board of Directors, and the Executive Director, to promote greater awareness of the work of the consortium to all of our audiences through the placement of relevant stories and announcements in local and national media.

Internally, the Communications Committee is responsible for assessing the state of internal communications at Chicago Collections. Collaborating with the Executive Director and Portal Manager, the committee will develop strategies and approaches to improve communications where gaps and issues are identified. The group will help make certain that individuals and groups in the Chicago Collections community feel represented and informed about consortium matters relevant to their roles, needs, and interests.

Jeanne Long, Chicago Collections (Co-Chair)
Lauren McKeen, Northwestern University (Co-Chair)
Maggie Cusick, Newberry Library
Alicia Esquivel, Illinois Institute of Technology
Emily Minehart, Henry Crown & Company Archives
Kimberly Shotick, Illinois Institute of Technology
Rebecca Skirvin, North Central College

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CONTENT COMMITTEE

The Content Committee builds upon the work of the Collections Work Group. It recommends the scope and format of collections to be included in the portal initially and over time; develops and maintains a subject heading list; identifies gaps in portal collections; facilitates cooperative collection development among member institutions and explores expansion of member and contributing institutions; recommends expansion of the types of materials to be included in the portal; monitors and consults with member institutions regarding their portal content; provides guidance on appropriateness of individual collections to be added; and monitors and assesses portal use by soliciting member feedback. The Committee also identifies, recommends, and conducts other programming focused on collections, including physical and virtual exhibits and related projects. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Peggy Glowacki, University of Illinois at Chicago (Co-Chair)
Glenn Humphreys, Chicago Public Library (Co-Chair)
Martin Antonetti, Northwestern University
John Bannon
, The Chicago Academy of Science/Peggy Notebaert Nature Museum
Jessica BrodeFrank, Adler Planetarium
Catherine Grandgeorge, Newberry Library
Benn Joseph, Northwestern University
Kevin Leonard, Northwestern University
Jeanne Long, Chicago Collections 
Heidi Marshall, Columbia College Chicago
Dan Meyer, The University of Chicago
Jamie Nelson, DePaul University
Ralph PughIllinois Institute of Technology
Dawn Roberts, The Chicago Academy of Science/Peggy Notebaert Nature Museum
Megan Keller Young, University of Illinois at Chicago
Kathy Young, Loyola University Chicago
Hannah Zuber, Chicago History Museum

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COOPERATIVE REFERENCE NETWORK

The Cooperative Reference Network works to advance access, knowledge, and use of collections held at Chicago Collections’ member institutions. Participants include Generalist Reference Librarians and Subject Specialist Librarians from member institutions. Activities include:

    • Providing reference services for information requests received via EXPLORE Chicago Collections.
    • Providing help with using archives and guides.
    •  Advising on strategies to help improve the user experience with EXPLORE Chicago Collections.
    • Advising the organization on reference platform development and its usage, and creates tools necessary to maximize the organization’s impact.
    • Identifying contacts at all member institutions to assist with coordination of workflow and outreach.
    • Annually reviewing guidelines for service and provides internal trainings for network participants.
    • Collaborating with other working groups on organization priorities and initiatives.  

Ellen Keith, Chicago History Museum (Co-Chair)
Ellen Bryan, University of Chicago
Alexis Burson, DePaul University (Co-Chair)
Ikumi Crocoll, The Newberry Library
Jo Ellen Dickie, The Newberry Library
Andrea Jakubus, Illinois Institute of Technology
Geoff Morse, Northwestern University
Aaron Rutt, Art Institute of Chicago
Scott Taves, Chicago Public Library
Kellee Warren, University of Illinois at Chicago

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DEVELOPMENT COMMITTEE

The Development Committee develops strategies and tactics to generate the required funding to sustain Chicago Collections. It closely follows the work of the Board of Directors and other committees to find activities that present opportunities for funding; identifies, researches, and evaluates potential funding agencies and other revenue streams; and assists in drafting grant proposals and other fundraising materials. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Sharon Bostick, Illinois Institute of Technology (Chair)
Harriet Lightman, Northwestern University
Elisabeth Long, The University of Chicago
Jeanne Long, Chicago Collections 
Bernie Riley, Center for Research Libraries

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DISCOVERY SYSTEMS COMMITTEE

The Discovery Systems Committee evaluates, proposes and develops discovery systems and their component technologies for use by Chicago Collections and its member organizations. These systems include (but are not limited to) the Explore Chicago Collections research portal. The Committee works closely with the Content Committee, the Development Committee, the Chicago Collections Board and others to evaluate existing systems, define requirements and workflows, review and evaluate technology options, propose innovative and effective solutions and contribute to grant proposals. The committee membership represents a range of skill sets and expertise including digital systems, computer science, archival management and description, user assessment, and public service. The committee works to ensure that Chicago Collections discovery systems are intuitive, user-friendly and inspiring to users, and that staff at member organizations have the support needed to contribute to those systems. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Kate Flynn, Chicago Collections Portal Manager (Co-Chair)
Charles Blair, The University of Chicago (Co-Chair)
Chris Day, School of the Art Institute of Chicago
Gretchen Neidhardt, Chicago History Museum
Rachel Shaevel, Chicago Public Library
Adam Strohm, Illinois Institute of Technology
Jen Wolfe, The Newberry Library

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MEMBERSHIP COMMITTEE

Building on the work and recommendations of the Organization & Governance Work Group, the Membership Committee identifies potential members for Chicago Collections and recommends policies to the Board of Directors relating to membership. This includes: criteria for full and affiliate members; responsibilities of full and affiliate members; membership dues structures; and other membership concerns as needed. The Committee shall consist of such persons as the Board of Directors designates and may or may not have directors as members. It may not act on behalf of the corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the corporation.

Jan Chindlund, (Co-Chair)
Renée Saito, Alliance Française de Chicago (Co-Chair)
Harriet Lightman,
Northwestern University
Jeanne Long, Chicago Collections 
Carla Owens
Leora Siegel, Chicago Botanic Garden

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PROGRAMMING COMMITTEE

The Programming Committee is responsible for long-range planning and general oversight of Chicago Collections public programming and services. It identifies, develops, recommends, and supports implementation of activities such as virtual and physical exhibitions, seminars, workshops, and the development of other educational programs and resources that build upon Explore Chicago Collections, highlight member collections, and further facilitate the discovery of Chicago’s history and culture. The committee consists of such persons as the Board of Directors designates and may or may not have directors as members. It does not act on behalf of the organization or bind it to any actions but makes recommendations to the Board of Directors or to the Executive Committee. Officially established during summer 2014, the first objective of this group is to determine a plan for Chicago Collections' first exhibition.

Devin Savage, Illinois Institute of Technology (Chair)
Keith Helt, Henry Crown & Company Archives
Doug Litts, Art Institute of Chicago
Jeanne Long, Chicago Collections 
Jason Nargis, Northwestern University
Johanna Russ, Chicago Public Library
Alice Schreyer, The Newberry Library

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CONTROLLED VOCABULARY TASK FORCE

The controlled vocabularies are an essential part of the portal. They will be part of how end-users discover content through the public interface and how archivists, librarians, and other library staff organize content through the portal administrative tool. This task force is working to integrate perspectives from a number of different areas including archives, cataloging, public access and services, and user experience to support the creation and maintenance of controlled vocabularies.

Kate Flynn, Chicago Collections (Chair)
Ashley Howdeshell Loyola University
Margaret Heller, Loyola University
Megan Keller Young, University of Illinois at Chicago
Tami Leudtke, DePaul University

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DIGITAL EXHIBITS COMMITTEE

The Digital Exhibits Committee serves as an advisory committee that manages and facilitates the collaborative digital exhibit process from proposal to promotion. The responsibilities of the committee include:

    • Reviewing collaborative digital exhibit proposals
    • Managing the schedule of digital exhibits
    • Setting up and support digital exhibits in Scalar
    • Acting as liaisons (if needed) for exhibit designers and contributing institutions
    • Reviewing completed digital exhibits
    • Coordinating with the Communications Committee to create a plan to promote any new digital exhibit
    • Ensuring the exhibit is migrated from private to public view


Gretchen Neidhardt, Chicago History Museum (Co-Chair)
Rachel Shaevel , Chicago Public Library (Co-Chair)
Alicia Esquivel, Illinois Institute of Technology
Kate Flynn, Chicago Collections
Catherine Grandgeorge, Newberry Library
Keith Helt, Henry Crown and Company

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USER ASSESSMENT COMMITTEE

This committee is engaged in an in-depth user assessment of Explore Chicago Collections, making sure it works as our user communities expect it to, and learning more about user expectations. The initial goals of the Assessment Task Force are to: analyze existing usage data on Explore Chicago Collections; create tools and templates for user assessment to be used either by the Assessment Task Force or by member institutions; carry out user assessment sessions; make recommendations on areas to improve Explore Chicago Collections; and make recommendations on new features to be added to Explore Chicago Collections.

Elizabeth Edwards, The University of Chicago
Kate Flynn, Chicago Collections (Chair)
Raquel Flores-Clemons, Chicago State University
Jason Kruse, Northwestern University
Christine McClure, DePaul University
Laurie Lee Moses, Center for Black Music Research at Columbia College Chicago
Lisa Schoblasky, Newberry Library
Kellee Warren, University of Illinois at Chicago

 

Updated: 3/21/19